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Receptionist/Administrative Assistant #2026-05-25

May 25, 2026 | Careers

Resume, references and questions to: Michelle Erikson, Administration, michelle@cvcda.ca. Please include the job posting # in your application.

The CVCDA Administrative Assistant/Receptionist under the direction and supervision of the Administration Program Lead performs receptionist/administrative duties and provides office support for multiple staff in a variety of Child Development disciplines, ensuring efficient operation of CVCDA offices.

Download the full position description in PDF format
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Position

  • Position: Receptionist/Administrative Assistant
  • Program: Administration
  • Posting Date: May 25, 2026
  • Location: Child Development Association
  • Status: Regular full time (37.5 hours/week; 1.00 FTE)
  • Position Start Date: ASAP

Wage

  • Wage range: $30.55-$32.39 @ April 1/26
  • Classification & Salary Range: Community Health Sciences Association (HSA) Grid 25 (Commensurate with Education and Experience)
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CORE RESPONSIBILITIES

A. General Administration

As one of the first people CVCDA clients/staff will interact with daily; the administrative position requires a person with a friendly and patient disposition. All duties and activities will be performed in an efficient, timely manner and are not exclusive of but include:

  1. Performs administrative support functions for program departments
  2. Reception duties including greeting visitors, answer telephones, take messages, provide information in
    response to general inquiries or guiding the questioner to the appropriate person
  3. Data entry, confidential file management, agency documents/procedures, records/reports creation, scanning, photocopying, daily mail/email/fax and assisting staff as users
  4. Managing the purchasing and inventory of admin and program supplies
  5. Accept payments/issue receipts/do bank deposits for donations, service fee payments, workshops etc.
  6. Participating on committees as required, taking minutes for meetings as requested
  7. Assisting in the organization/implementation of agency events/team event/staff development planning
  8. Provide communications and media content/support/promotion for agency, programs, workshops, events and fundraising
  9. Coordinate the appearance and content of all print and electronic materials such as, brochures, program handbooks, annual reports, posters, advertisements, web site, and press releases, and in all CVCDA events.
B. Fundraising Support
  1. Provides support for the Annual Children’s Telethon held each November
  2. Oversees the online auction process including obtaining and cataloguing the auction donations on the website and integrated donor and auction databases (Keela, 32auctions, Raffle Nexus)
  3. Provides support in coordinating agency media relations including the writing of press releases, supporting
    staff and spokespeople with media and appearances
  4. Manage CVCDA’s image and visual identity (logo’s) for internal and external use
C. Accreditation

1. As directed, assist the Administration Program Lead, Director of Programs and Director of Operations in activities related to the agency’s CARF Accreditation process

D. Security
  1. Activate new employees access codes as well as cancel access for terminated employees
  2. Update Security tracking with new information (keys and codes)
  3. Train new staff on using the alarm system
E. Other
  1. Other duties as assigned
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Qualifications

1. Required Education and Experience

Minimum Grade 12 and recent related experience of 3 years or longer. Secondary Administrative related education preferred. An equivalent combination of education, training and experience will be considered.

2. Essential Skills and Attributes

  • Excellent verbal and written communications, interpersonal skills, listening and customer
    service skills

  • Professional appearance (i.e., personal appearance and attitude)

  • Ability to work effectively with and relate to people of diverse cultures and backgrounds

  • Comfortable with approaching and interacting with current and prospective donors

  • Organizational skills with the ability to set priorities and meet specific time-sensitive deadlines

  • Extensive computer and software skills Microsoft office suite, electronic client records database, Canva, InDesign, Photoshop, and Illustrator

  • Experience with event coordination

  • Proficiency in social media and web applications

  • Knowledge of office equipment such as photocopier, faxing, multi-line telephone, postage machine

  • Ability to work independently and collaboratively as a part of a team

  • Vehicle that meets ICBC annual inspection standards, and valid Driver’s License

  • Physical ability to carry out the duties of the position

Benefits

Offering an environment where team members can thrive and progress in their career is a part of the culture of the CVCDA. We strive to be a progressive employer incorporating best practice and training relevant to each employee’s position.

Apply today!

In recruiting our team, we are committed to fostering and preserving a culture of diversity, inclusion and connectedness both within our agency and our community. We value the unique contributions that each of our team members brings through their experiences, education, disability, culture, ethnicity, race, nation of origin, gender identity and expression, age, languages spoken, religion, and beliefs.

We look forward to your application for the position and the possibility of having you join our CVCDA family!

Notice: Employees of the CVCDA are required to provide proof of being fully vaccinated for COVID19 and will be required to obtain boosters as necessary and set out by agency policy.

All applications will be held in confidence, given serious consideration, and acknowledged via an email receipt.

To apply, please submit a resume and cover letter following these instructions:

  • A resume that summarizes your relevant professional, academic and volunteer experiences.
  • A cover letter that shares your professional interests and passions, and why this opportunity is of particular interest and a potential good fit for you

Email your resume and references in PDF format (cover letter and resume combined in one document, with your name as the document name, with the job posting # included) to: Michelle Erikson, Administration, at michelle@cvcda.ca.

Please email michelle@cvcda.ca with any questions regarding this opportunity.

About the CVCDA

Established in 1974, the Comox Valley Child Development Association (CVCDA) is honoured to reside on the unceded traditional territories of the Pentlatch, E'iksan and K'ómoks First Nations.

The CVCDA is a dynamic, multi-service not-for-profit agency dedicated to supporting children and families with a wide range of programs for children, youth and young adults with developmental delays and disabilities. Our services have spanned across 50 years in the Comox Valley and we have grown to become one the largest CDA’s on Vancouver Island. Learn more about the CVCDA.

We are seeking a candidate who will display a strong desire to be a part of the larger community contributing to the health and well-being of the families and children of the Comox Valley with an understanding of the unique intricacies of a charitable non-profit organization.

This is a tremendous opportunity for someone who aspires to make a difference and share your skills to help us maximize and strengthen the capacity of our well-respected organization. You will thrive on a challenge, and enjoy being in our hub of activity with people who love what they do!

About the Comox Valley

The Comox Valley is centrally located for any number of outdoor pursuits on the ocean, extensive trail networks and year-round activities at Mount Washington. The region offers a wide range of vineyards and local farms, a rich music, arts, sports and cultural calendar and annual festivals that attract people from around the globe.

Comox has a new state-of-the-art hospital, schools at all levels, as well as a North Island College campus, an aqua centre, ice arena and various rec facilities.

The Comox Valley continues to attract a diverse population to its big city facilities, yet maintains the small-town vibe for those who seek it. The busier southern tip of the Island or the more remote wilderness of the northern tip are both within a 3-hour drive, as are the waves of the west coast and access to the various Gulf Islands up and down the Salish Sea.